Approved scope
- 0 folders, 0 files, read-only.
- 3 restricted folders recorded as out of scope.
AutoDiscover
AutoDiscover from a folder you approve
Nobody has time to organise years of files before they can benefit from any tool.
Demonstration: Calder & Rowe Manufacturing (fictional) · Manufacturing. Fictional data and a scripted answer.
The situation
- Organisation
- Calder & Rowe Manufacturing (fictional)
- Who is asking
- Head of IT
- Industry
- Manufacturing
- What happened
- The company wants its procedures and drawings found across shared drives, without the platform ever seeing HR or finance folders.
The question asked
Which shared folders should the platform be allowed to read, and which must stay out of reach?
What it reads, and who can see the result
- Folder inventory (names and counts) registerFolder names, locations and file counts; not file contents.
- Reads
- Only the folders the head of IT approves, in read-only mode, after the choice is recorded.
- Does not read
- Any folder not approved, and nothing is written, moved or deleted.
- Permission
- A read-only service account created by IT for the approved folders only.
- Who sees it
- The head of IT and the owners of each approved folder.
Try it
Choose what the platform may read. Restricted material cannot be put in scope here, and a classification the analysis is unsure of must be verified by a person.
| Read it? | Source | Holds | Sensitivity | What the analysis thinks it is |
|---|---|---|---|---|
| Operations / Procedures Shared drive O: | 1,840 files | internal | Operating procedures clear | |
| Quality / Audits Shared drive Q: | 920 files | internal | Audit reports and corrective actions check | |
| HR / Personnel Shared drive H: | 6,400 files | restricted | Personnel files clear | |
| Finance / Payroll Shared drive F: | 3,100 files | restricted | Payroll records clear | |
| Engineering / Drawings Shared drive E: | 12,600 files | internal | Technical drawings check | |
| Sales / Quotes Shared drive S: | 2,300 files | internal | Customer quotations clear | |
| Legal / Matters Shared drive L: | 2,750 files | restricted | Privileged legal files clear |
- Sources in scope
- 0 of 7
- files in scope
- 0
- Restricted, kept out
- 3 sources
- To verify
- 0
The answer
Simulated answer. Written for this fictional case, not produced by a live model. Only the figures in it are computed, from what you decided above.
0 of 7 folders are approved for reading, 0 files.
Discovery starts from an inventory of folder names and counts, not contents [S1]. Three folders are restricted by the classification policy (personnel, payroll and privileged legal files) and cannot be added here; they stay out of reach unless their owners grant an exception through their own process [S2].
Two classifications are uncertain (audit reports and drawings) and a person must verify them before the scope is final: 0 included folder(s) still need that check. Nothing is read until the scope is approved.
Relies on: S1 · Folder inventory, shared drivesS2 · Data classification policy
Review and approval
The head of IT with the folder owners decides. Approving creates a read-only access grant for exactly the folders in scope. It does not read, move, change or delete any file, and does not widen to any other folder.
Not ready to approve. Choose at least one source to read first.
In the product this is a different person with the right permission. Here you play that role to see the rule.
What it produces
Scoping decision
- Who approved, which folders and which classifications a person verified.
Limits of this example
- The inventory is names and counts; a mislabelled folder is only as visible as its name.
- Read-only access can be revoked by IT at any time.
- This is a scripted demonstration on fictional data. No model was called and no real organisation, person or result is shown.
More in AutoDiscover
- Understand a database, read onlyBusiness data lives in systems whose structure only a few people understand.
- One model of the organisationEach tool keeps its own idea of who, what and which system, so they disagree.
- The ways your information can reach the platformOrganisations differ in what they will share, with whom, and how.
The AutoDiscover story · This capability in the full register